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• My Evernote Account

Today, I want to share with you how I use Evernote for practically everything from note taking to blogging to reading.

For those who don’t know, Evernote is a note taking app, a big competitor of Microsoft’s OneNote and Apple’s Notes. But Evernote is much more than that: Many people call it one’s “digital brain.”

The best thing about Evernote is that it’s cross-platform; it works very well on Windows, Mac, iOS, and Android―I’ve had a very good experience with it on all platforms. On top of that, Evernote has a web clipper, which is available for all major web browsers.

Evernote basics

The anatomy of Evernote is simple yet powerful: You can make notes, that can be saved into notebooks, that further can be grouped into stacks. Each note can be labelled with multiple tags.

Many people like to keep their notes in many different notebooks; others find it more useful to harness the power of tags. I’m in favour of the latter approach: Currently, I have 58 tags and only 9 notebooks in my account.

Once you sign up for Evernote’s service, you get a unique email address: You can then email your notes right to your Evernote account.

You can create and download templates, attach files to your notes, set up reminders, share notes and notebooks to collaborate with people, set up offline notebooks, connect different notes with internal links, and more.

Evernote has a lot of built-in fonts and many formatting options; you can insert checkboxes, tables, and code blocks into your notes, among others.

The service offers a lot of viewing options: List view, card view, etc. The nice thing is that, in the card view, you can see attached files and images, which make it easy to scan through your notes.

It’s really a very powerful service with a rather nice price and even for free with some limitations. Let’s move on and see how and when I use Evernote.

27 reasons to use Evernote

• Reason #1. I clip web pages and articles for future reference with the Evernote web clipper. It’s available for a lot of browsers, and you can clip articles, web pages, links, and screenshots and then tag and save them to the appropriate notebooks right from the web clipper.

• Reason #2. I make screenshots with the web clipper and annotate images right in Evernote to make technical guidelines. You can even blur sensitive content.

• Reason #3. I share content via shared notes and email.

• Reason #4. I keep a list of books that I want to read in a particular year and then insert a checkbox before each entry. When I finish the book, I check off the box. At the end of the year, it’s very easy to sum up the numbers.

• Reason #5. When I read books, I use Kindle’s highlight function to export my content into PDF and then save it to Evernote with the tag “Book summary.”

• Reason #6. I draft my blog posts in Evernote. I have a blog post template with a detailed checklist that guides me through the whole process. It’s so good that I can access my draft on all my devices.

• Reason #7. I save my published blog posts into Evernote with the tag “Published blog posts.”

• Reason #8. I keep my meeting notes in Evernote.

• Reason #9. Each time when I take an online course, I keep my course notes as well as prepare my assignments in Evernote.

• Reason #10. I keep my business cards in Evernote. Evernote uses your phone’s camera that allows you to scan your notes, sticky notes, and business cards, all of them are delivered to your account. Evernote has a very robust searching function that makes easy to find stuff later.

• Reason #11. I save my best email templates in Evernote for future reference.

• Reason #12. I collect English phrases from books and podcasts for learning and polishing my English.

• Reason #13. I collect quotes from famous authors for future reference and inspiration.

• Reason #14. Technical guidelines, whether a WordPress guide, a cheat sheet for keyboard shortcuts, or a user manual, all come into Evernote.

• Reason #15. Job advertisements, vacancies all land in my Evernote account.

• Reason #16. I used to keep my mind maps in Evernote, but I no longer do so.

• Reason #17. I keep my affirmations in Evernote. (Affirmations are a short summary of what you want to―or not want to―be or achieve.)

• Reason #18. I keep my daily journal in Evernote: I’ve set up some automation with the iPhone app, Workflow, that saves my daily entries into a journaling “supernote.” All I have to do is press a button on my home screen, enter my answers to the pre-defined questions, and my notes automatically appear in my supernote as a single entry with the appropriate date and time.

• Reason #19. I keep my weekly journal in Evernote.

• Reason #20. I keep my weekly review template in Evernote.

• Reason #21. I keep my Life Plan in Evernote. (I assembled my Life Plan according to the book Living Forward by Michael Hyatt & Daniel Harkavy.)

• Reason #22. I set my goals in a separate Evernote notebook and tag them according to the calendar year. Sometimes I make cross-references across notes to easily jump from one goal to another.

• Reason #23. I collect baby stuff in Evernote, be it a recipe, an important note, or a screenshot of a diaper. 🙂

• Reason #24. I keep my records of my baby’s weight in Evernote: I’ve set up some automation with the iPhone app, Workflow, that saves all weight records into a “supernote.” All I have to do is press a button on my home screen, enter the baby’s weight, and it automatically appears in my supernote as a single record with the appropriate date and time.

• Reason #25.My not-to-do list is a bucket for the stuff that wastes my time and should be automated, delegated, or completely eliminated. Keeping these items in the Evernote shortcuts makes it easy to revisit my list frequently. (Every single note can be added to the shortcuts, which sits on the top of the Evernote screen.)

• Reason #26. I enter important phone numbers into a table (a built-in feature of Evernote) and put them in the shortcuts.

• Reason #27. I keep project support material in Evernote for home-related projects and sometimes for office-related stuff as well.

And the list goes on…

+1 good reason

The ultimate reason why you should shake hands with Evernote is that it seamlessly works on virtually all platforms from your phone to your desktop to your web browser. Although there’re cross-platform apps on the market, Evernote beats them all by its cross-functionality including its powerful web clipper and performs very well with a fairly acceptable price tag.

Conclusion

As you can see, the list is almost endless; Evernote is so flexible, only the sky’s the limit to what you can get out of it.

If you’re serious about privacy, Evernote has a solution in place: You can encrypt entire notes or text within notes by a single password. So, you have two gatekeepers: One for your account and another one for your sensitive notes. Personally, I don’t keep much sensitive information in Evernote.

More about using Evernote

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Your one takeaway: Download Evernote for free and take some notes to get the experience.

So you’ve decided to say goodbye to Evernote. Maybe you’re swapping over to one of the alternatives like OneNote, Bear, or Notion. Maybe all of your files are already on Google so you’re going to give Google Keep a shot.

Whatever your reason, you need to know the difference between deactivation and deletion. And why deletion is so important. Lastly, we’ll help you figure out how to export the data you want to keep, and give you a step-by-step guide for how to permanently delete all of your Evernote data.

The difference between deactivation and true deletion

Closing your Evernote account or stopping payment doesn’t delete your data. It doesn’t delete anything, not even your financial information.

All of your notes, recordings, and images will still be stored on Evernote’s cloud servers. It will also still be potentially accessible on any device you used to access Evernote. If your Evernote was mostly shopping lists, maybe this isn’t that big deal of a deal to you. However, your profile does contain information about you personally that you might want to take control of.

The dangers of not permanently deleting your Evernote account

There are two lanes of data that could be accessed and used if you don’t permanently delete your Evernote account.

The first lane of data is your account information: your name, password (which might be shared with other accounts you still use), credit card, and/or your PayPal information. Hackers could still get your address, phone number, and any other profile information you’ve added to your account.

The second lane of data is the content you’ve put into Evernote. Notes, research, confidential data, proprietary information, sensitive images, videos, and intellectual property you’d rather keep to yourself could all be grabbed.

For teachers, a breach of Evernote data could leave minors’ confidential medical or mental health information up for grabs. For medical professionals, even cursory mentions of patients could be a HIPAA violation. For lawyers or psychologists, a breach of their notes is a breach of legally protected privilege.

Or, perhaps you’re a writer, artist, or inventor who needs to keep their work secret and safe. Either way, permanently deleting your Evernote data is key.

How to migrate notes and data you want to keep

Before you permanently delete all of your work, think first if there’s anything worth saving. The answer is probably yes.

Migrating can be done in three easy steps:

Step 1: Download the Evernote desktop app and install it.

Step 2: Go to “File” and “Export.” A pop-up will offer you four choices.

Step 3: Choose a file format to export.

ENEX format is going to be your go-to option for most use cases. ENEX is compatible with many note-taking apps (like Microsoft OneNote) and will maintain your Notebook and Note organization. Exporting to an HTML Web Page creates one .html file with directories for images, text, and other files. The MHT (MIME HTML) file format is for creating a single web archive in a single file. The “Multiple Web Pages” option does what it sounds like, making a webpage for each Notebook.

That’s it. You’ve successfully exported all of your Evernote data.

Now it’s time to delete everything from the cloud and devices.

Step-by-step: Permanently deleting Evernote

Now you’ve decided to annihilate your Evernote information. The important notes are backed up, and you’re ready to leave nothing but scorched earth where your account used to be.

Step 1 – Leave any shared Notebooks

Are any Notebooks shared with you, from another account?

If so, go into the “Shared” section of your Notebooks. If using the desktop app, right-click on the shared Notebook and click “Leave Notebook.” On the browser version, click on the shared Notebook to open it, click on the ellipsis (the three dots graphic) “options” menu, and then click “Leave Notebook.”

Step 2 – Delete your Notebooks

Right-click on a Notebook and select “Delete Notebook.”

On the web app, like above, open the Notebook and find “Delete” in the ellipsis options menu. This will move the Notebook and all notes into the trash. Do this to all of your Notebooks until the list is empty.

Step 3 – Empty the trash

On the desktop app, navigate to the trash and right-click. Then, select “Empty Trash.” On the web app, open the trash and find “Empty Trash” in the options menu.

This will completely erase your notes and Notebooks. They will be irretrievable, even by Evernote staff. Once again, make sure you have backed any Notebooks up using the methods at the top of this article. Failure to do so may result in tears and we will not be responsible.

Step 4 – Empty the business trash

This step is only for admins of Evernote Business accounts who need to delete company notes permanently.

To empty the company trash, log into the admin console as usual. From there, click on “Trash” in the navigation area. All of the notes or Notebooks in the trash will have check boxes—click the ones you want to delete. Then, hit the “Delete” button and confirm the pop-up.

This will not only delete the notes permanently but remove them from user accounts who may have had access to them.

Deactivating Evernote permanently

Now that all of your notes are properly deleted, here’s how to deactivate your account.

It’s simple: go to the Evernote Account Deactivation Page. Make sure you are logged into the right account. Then you’ll be given a small checkbox and a “Deactivate Account” button. Do not take this action lightly—it’s irreversible.

Again, deactivating your account won’t delete your notes. So make sure you’ve done that first. Deactivating your account will permanently shut down the account—it cannot be reopened. You can’t even use the same email to open a new account in the future. You’ll have to use a different email if you ever come back. Deactivating your account will log you out on the browser and prevent you from logging back on mobile or on other platforms.

Once you’ve deactivated the account, you’re done.

If you’re the type who doesn’t trust your pants will stay up without a belt and suspenders, you have one more option. You can open a support ticket with Evernote and request that they delete your username and email. They will then purge you completely. The deactivation page should do this already but you can’t go wrong being careful. And if you’re already nervous about online privacy or data security, it can’t hurt.

Finished with Evernote?

Your Notebooks are deleted and your account is deactivated. From there, the only thing left to do is uninstall any apps on your devices. Your laptop, desktop, phone, etc.

My Evernote Account

Now you can import your notes to one of the many Evernote alternatives and get back to work.